York City Facilities

Facility Rules & Regulations Observed at all locations

The following actions are prohibited at all recreational facilities:

NO Smoking of Any Kind
NO Alcoholic Beverages
NO Weapons of Any Kind
NO Abusive Language
NO Fighting
NO Candles
NO Gambling

Youth must be supervised at all times. York City has an established set curfew for our youth under the age of 18. Curfew has been set for 11:00 p.m. to 6:00 a.m., per York City Ordinance Article 737 – Minors Curfew. (View curfew ordinance)

ALL EVENTS MUST END AND BUILDING BE VACATED NO LATER THAN 11:00 P.M.

Loud music is to be kept at a minimum, per York City Ordinance Article 714 – Noise (View noise ordinance)

York City Fire and York City police Departments are subject to “on the spot” inspections at any time.

It is the responsibility of the individual, group or organization to leave the facility in the condition that is was found. Additional fees will be charged if the facility area is not left in a clean and orderly fashion after the event.

Facility Reservation Policy

The York City Recreation & Parks Bureau authorizes individuals, groups, non-profit organizations, organizations for profit and business the ability to rent the following facilities for those hours in which the facility is not being utilized:

Voni B. Grimes Gymnasium 125 East College Avenue - Athletic Events ONLY
Princess Center 368 West Princess Street - NOT AVAILABLE TO RENT
Rotary-Kranich Hall 120 South Lehman Street - NOT AVAILABLE TO RENT
Yorktown Center 1059 Kelly Drive - NOT AVAILABLE TO RENT

Applications are accepted on a first-come-first serve basis. Reservations received in person will have priority over mail-ins. A VALID PA PHOTO ID MUST BE PROVIDED PRIOR TO RENTAL DATE.

Payment & Deposit Fees
All individuals, groups or organizations must pay a deposit at the time of the reservation. The deposit amount is 50% of the total facility reservation fee. Dates will not be held for a facility if the deposit is not paid. The reservation must be paid in full by the specified date. Failure to pay the remaining balance of the total rental fee will result in the lost of the deposit and the use of the facility.

Cancellation
In case of a cancellation of a facility rental, a non-refundable $10.00 service fee will be assessed. Any cancellation with less than a two-week notice will result in a total forfeit of the deposit amount paid. Individuals, groups or organizations who have reserved the facility and have failed to provide a two-week notice of cancellation for a total of three (3) or more times will either lose their privilege status for reserving the facility or will no longer be authorized to reserve the facility. York City Recreation & Parks Bureau reserves the right to cancel any scheduled rental time for any reason, including but not limited to weather, facility/equipment conditions or schedule of special events, or if the facility is misused or continually damaged by a particular individual, group or organization.

Designated Use of Facility
Certain recreational facilities, such as the Voni B. Grimes Gymnasium, can only be used for physical education, recreation and sports activities that will not harm the facility’s floor. Wedding receptions, family gatherings and roller-skating are examples of prohibited activities at the Voni B. Grimes Gymnasium. Wedding receptions, birthday parties, showers and other types of family gatherings are more appropriately held at the Princess Street Center, Rotary-Kranich-Hall or the Yorktown Center. Other meetings, special programs and activities can be held at the Princess Street Center, Rotary-Kranich Hall or the Yorktown Center. The York City Recreation & Parks Bureau reserves the right to determine if a proposed activity is appropriate for the requested recreational facility.

Insurance
Each individual, group or organization is responsible for obtaining comprehensive liability insurance. Copies of liability insurance certificates and amount of the certificate should be submitted at the time of the reservation. In the event, the individual, group or organization does not provide the certificate of insurance coverage, York City Recreation & Parks Bureau may recover from the individual, group or organization the value of any claims paid by York City as a result of the individual, group or organization’s failure to provide coverage.

Facility Use
The individual, group or organization must abide by all rules and regulations pertaining to the facility rented and the City of York. The individual, group or organization is furthermore responsible for all equipment, supplies and condition of facility and the safety of its participants while conducting their program in the facility. Payment for replacement or repair of York City property must be received no later than one week after the rental date.

Disclaimer
York City Recreation & Parks Bureau assumes no responsibility for the manner in which the individual, group or organization utilizes the facility, which is hereby let. Any performances, or other activities taking part during the time period covered by this Agreement shall be under the sole and direct supervision and control of the individual, group or organization or its officers, agents, employees, members, guests, patrons or invitees.

Lost Property
York City Recreation & Parks Bureau assumes no responsibility whatsoever, for any property placed on the premises, and the York City Recreation & Parks Bureau is hereby expressly released and discharged from any and all liabilities for any loss of property that may be sustained by reason of the use of said premises under this Agreement.

Right to Control
It is understood that York City Recreation & Parks Bureau hereby reserves the right to control and manage the premises and to enforce all necessary and proper rules for the management and operation of the premises and for the York City Recreation & Parks Bureau employees or other authorized representatives to enter and exercise their authority at the premises at any time. York City Recreation & Parks Bureau reserves the right, but not the duty through its employees and representatives, to eject any objectionable person or persons from the premises and York City Recreation & Parks Bureau hereby waives any and all claims for damages against York City Recreation & Parks Bureau or any of its representatives resulting from the exercise of this authority.

Abandoned Property
York City Recreation & Parks Bureau shall have the sole right to collect and have custody of all articles left on the premises by persons using the facilities under the authority of this Agreement. After a period of thirty (30) days, any such property shall be deemed abandoned and become the property of York City Recreation & Parks Bureau.

Amendments
This Agreement cannot be modified in any way except by a written document signed by both parties.

Notices
Any notices required or permitted under this Agreement shall be sent by registered or certified mail, return receipt requested addressed to the addressee shown on the face of this Agreement.

Limit of Liability
The individual, group or organization agrees to indemnify and hold the City of York/Recreation and Parks Bureau harmless from liability to any person resulting from any property damage or personal injury occurring in connection with the event caused by the applicant of the sponsoring organization, its officers, employees or any person under its control.

Sales
The sale of concessions, novelties and all other goods and services are prohibited in the recreational facilities unless York City Recreation & Parks Bureau grants prior written approval.

Pets/Animals
Animals are prohibited in any recreational facility, unless the animal is being utilized as a guide for a disabled person or for an educational class.

Rental Fees

CITY RESIDENTS: $45.00 PER HOUR

NON-CITY RESIDENTS: $55.00 PER HOUR

CITY YOUTH NON-PROFIT: $25.00 PER HOUR

Note: An additional per hour fee will be applied for a facility monitor.
A DEPOSIT OF 50% DUE WITH RESERVATION.
RECREATIONAL FACILITIES ARE NOT APPROVED AS A PUBLIC EATING OR DRINKING ESTABLISHMENTS.