Park Reservation/Special Event Permit Application

FOR PARK USE, BLOCK PARTIES, PARADES, RUNS AND SPECIAL EVENTS

PARK RESERVATIONS FOR 2019 WILL BEGIN ON JANUARY 1, 2019.

Cherry Lane ParkFarquhar Park

 

 

 

 

 

 

CITY OF YORK PERMIT APPLICATION AND INFORMATION

Office Hours:  Monday through Friday, 8 am to 5 pm

Office Location:  City Hall, 2nd Floor, 101 South George Street, York PA 17401

Phone:  717-854-1587

PLEASE READ CAREFULLY AND MAKE NOTE OF THE FOLLOWING STIPULATIONS:

ARTICLE 741 – PARK CONDUCT

(c) Permit Requirements

(1) General. No person shall, without a permit:

A. Conduct a public assembly, parade, picnic, or other event involving more than twenty-five individuals;

C. Conduct an exhibit, music or dramatic performance, fair, circus, concert, play, radio or television broadcast, other than a news transmission involving more than twenty-five individuals;

D. Exhibit or display any motion picture, television program, light or laser light display, or similar event involving more than twenty-five individuals;

CATEGORY SELECTION:
Several options are available to select to assist with defining your event.  Please review the options carefully to see what best “fits” with your event.

IMPORTANT NOTICES:
If you are a restaurant applying for a permit, please select the option “Commercial Restaurant” on the application under the category “Type of Event.” Proceed with the completion of the application.

If your event requires street closures (other than a Parade), please select the option “Block Party” on the application under the category “Type of Event.” Proceed with the completion of the application.  An option is available if you are planning a Parade. 

Applications for Block Parties MUST BE RECEIVED within the required 30 days from the date of the event. Applications received AFTER the 30 days will be denied.

If you are having an event that requires City of York involvement, but is not held on City property, please contact our office immediately to discuss your event (717-854-1587 – 8 am to 5 pm, Monday through Friday).

APPLICATION SUBMISSION
Application must be submitted thirty (30) days prior to the event to the York City Recreation and Parks Bureau, 101 S. George St., P.O. Box 509, York PA 17405, (717) 854-1587. A $50 late fee will be charged to any permit submitted less than 30 days in advance of the event. (Payment of late fee does NOT guarantee that permit can be approved in time for event.)  All permit fees MUST BE PAID within ten (10) days of application submittal.  If payment is not received within the ten (10) days, your event date will be canceled and made available for other reservation requests .

LIABILITY INSURANCE
When requesting use of the Reid Menzer Skateboard Park -OR- if inflatables will be a part of the event, applicant must provide proof of liability insurance in the amount of $1,000,000 naming the City of York as an additional insured for day of the event.  The permit will not be released until the document is provided.

ADDITIONAL INFORMATION
Absolutely no activities may be conducted in Kiwanis Lake. Individuals may not enter the lake at any time.

  • Absolutely no parking on the grass at any park location.  Violators will be ticketed.
  • Rest rooms are not available after September 30th at the following locations: Farquhar, Lincoln and Memorial Parks.
  • ARTICLE 741 "PARK CONDUCT" & ADDITIONAL RULES

    If you would like to view Article 741, click the link below:

    CLICK HERE TO READ THE ENTIRE Article 741 “Park Conduct”

    ARTICLE 741 – PARK CONDUCT

    (c) Permit Requirements

    (1) General. No person shall, without a permit:

    A. Conduct a public assembly, parade, picnic, or other event involving more than twenty-five individuals;

    C. Conduct an exhibit, music or dramatic performance, fair, circus, concert, play, radio or television broadcast, other than a news transmission involving more than twenty-five individuals;

    D. Exhibit or display any motion picture, television program, light or laser light display, or similar event involving more than twenty-five individuals;

    ADDITIONAL RULES:

    1. Proof of liability insurance may be required for some events.
    2. No public address system is allowed without permission.
    3. All trash must be picked up after your event and be placed in the trash barrels. If this is not done, you will be billed for the time it takes to clean the area.
    4. Alcoholic beverages and illegal drugs are strictly prohibited on all city parks and public property.
    5. Band Shell – NO DECORATIONS OF ANY KIND ARE ALLOWED TO BE TAPED, STAPLED, TACKED, GLUED OR ATTACHED IN ANY WAY.
    6. By Executive Order of the Mayor, if individuals or gathering of individuals create noise that results in the police and/or City receiving two separate and independent noise complaints, they shall be in violation of the Park rules and engaged in disorderly conduct. Parks and Recreation staff and/or the police shall have the right to shutdown/disburse the activity responsible for the noise complaints. Failure of the individual(s) or gathering responsible for the noise to cease making noise and/or leave the park when requested to do so shall be deemed disorderly conduct and a violation of the park conduct ordinance.

    PAYMENT METHODS:

    1. Check (made payable to the City of York)
    2. Money Order (made payable to the City of York)
    3. Credit Card (must be made in person with valid PA ID, no phone credit card payments accepted)
    4. NO CASH – Check, Money Order or Credit Card ONLY
  • PERMIT FEE SCHEDULE

    PERMIT FEE SCHEDULE

    All permit fees MUST BE PAID within ten (10) days of application submittal.  If payment is not received within the ten (10) days, your event date will be canceled and made available for other reservation requests .

    PAYMENT METHODS:

    1. Check (made payable to the City of York)
    2. Money Order (made payable to the City of York)
    3. Credit Card (must be made in person with valid PA ID, no phone credit card payments accepted)
    4. NO CASH – Check, Money Order or Credit Card ONLY

    Late Fee: $50.00 (charged to any permit submitted less than 30 days in advance of event)

    The basic permit fee applies to all city parks with exception of Farquhar Park Pavilion, Lincoln Park, Farquhar Park Band Shell and Parades.Basic Permit Fees:   

    City Resident – $70.00      

    Non-City Resident – $130.00

    Farquhar Park Pavilion Permit Fees:          

    City Resident           

    Up to 25 people                    $ 45.00

    25 to 50 people                     $ 70.00

    50 to 100 people                  $ 95.00

    More than 100                      $120.00

    Non-City Resident

    Up to 25 people                    $ 70.00

    25 to 50 people                     $130.00

    50 to 100 people                  $175.00

    More than 100                      $225.00

    Lincoln Park Permit Fees: (Lincoln Park has maximum capacity of 50)

    City Resident           

    Up to 25 people                    $ 45.00

    25 to 50 people                     $ 70.00

    Non-City Resident

    Up to 25 people                    $ 70.00

    25 to 50 people                     $125.00

    Farquhar Park Band Shell Permit Fee:

    City Resident

    $ 95.00                                 

    Non-City Resident

    $175.00

    Parade Permit Fee:           

    City Resident/Non-Resident – $130.00

    A Pennsylvania State Permit is required if the parade is on a state route. The application can be obtained by going to www.dot.state.pa.us Penn Dot application for Special Event Permit. It is the responsibility of the applicant to complete this form and submit the application to us when complete.

    Commercial Restaurant Permit: $250.00/day 

    BARRICADES:

    There will be an additional flat rate charged for all barricade requests.

    BLOCK PARTIES – $20.00

    PARADES, RUNS & CENTER CITY STREET CLOSURES- $110.00

    NO PARKING SIGNS:

    Fee: $1.00 each The signs for No Parking must be purchased “in person” at City Hall, 101 South George Street, Finance Dept., 1st Floor. Fee is payable separate from permit fee and is not included in permit fee total.

    SECURITY/FIREWORKS:

    Additional fees may apply as determined by the York City Police Dept. AND the York City Fire Dept. If the option is selected for security or fireworks, additional information will appear on the application in regards to the event needs.

    REFUND POLICY:

    Cancellations must be made in writing 14 days prior to the event date. The approved copy of permit (if it has been issued) must be returned to Recreation & Parks Office before a refund will be processed.  A $6 administrative fee will be deducted from your refund.   All event cancellation requests that are not received within the 14 days (prior to the event date) are subject to a 50% administrative fee to be deducted from your refund.  Please allow 30 days for the refund to be issued.

  • HEALTH LICENSE

    If serving food a permit may be required. Upon checking the food option on the permit, additional information will appear on the application in regards to a health license.

    Fees are as follows:

    $35 for any non-licensed with the City vendor $20 for any licensed with the city vendor that is off-site
    Contact: Health & Sanitation Officer Tamika L. Rascoe Permits, Planning, & Zoning Dept. 717-845-2124 trascoe@yorkcity.org

Application Starts Here

To begin, enter the name of your event in the first box.
As information is entered additional questions will appear.  Please complete all items that apply to your permit needs.  List full details of your event.  After your permit is submitted, adding information to your permit will cause a delay in the permit approval process.

Fees will be calculated immediately upon completion of the application (see bottom of application for amount). Upon submission of your application, an e-mail notification is sent to the e-mail provided on the application, that your request for a permit has been received by the City of York. Also included in the notification, will be detailed payment method information. If approved, your permit will be sent to you via e-mail.

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