Park Reservation/Special Event Permit Application

FOR PARK USE, BLOCK PARTIES, PARADES, RUNS AND SPECIAL EVENTS

PARK RESERVATIONS FOR 2020 WILL BEGIN ON JANUARY 1, 2020.

Cherry Lane ParkFarquhar Park

 

 

 

 

 

 

CITY OF YORK EVENT PERMIT APPLICATION INFORMATION

Office Hours:  Monday through Friday, 8 am to 5 pm

Office Location:  City Hall, 2nd Floor, 101 South George Street, York PA 17401

Phone:  717-854-1587

PLEASE READ ALL INFORMATION CAREFULLY PRIOR TO COMPLETING THE APPLICATION.

Absolutely no activities may be conducted in Kiwanis Lake. Individuals may not enter the lake at any time.

  • Absolutely no parking on the grass at any park location.  Violators will be ticketed.
  • Rest rooms are not available after September 30th at the following locations: Farquhar, Lincoln and Memorial Parks.
  • The City DOES NOT PROVIDE portable restrooms.  Contact a vendor for service.
  • Special Event Permits shall not be assigned or transferred.  No rain dates.
  • Permit Requirements

    A permit is required if your event meets the following criteria as listed in the City of York Park Conduct Ordinance.

    ARTICLE 741 – PARK CONDUCT

    (c) Permit Requirements

    (1) General. No person shall, without a permit:

    A. Conduct a public assembly, parade, picnic, or other event involving more than twenty-five individuals;

    C. Conduct an exhibit, music or dramatic performance, fair, circus, concert, play, radio or television broadcast, other than a news transmission involving more than twenty-five individuals;

    D. Exhibit or display any motion picture, television program, light or laser light display, or similar event involving more than twenty-five individuals;

  • Permit Submission Deadlines
    • Ceremony – 45 Days
    • Picnic/Celebration/Reunion – 30 Days
    • Festival/Concert – 60 Days
    • School Activity/Event – 30 Days
    • Organization/Community Event – 60 Days
    • Block Party – 60 Days
    • Run – Require 90 Days Approval
    • Parade – Require 90 Day Approval
    • Sports Program – 30 Days (if a one-day event) – 60 Days (multiple day events two or more days)
    • Commercial Restaurant – 60 Days

     

    APPLICATION SUBMISSION
    Applications must be submitted by the designated time frame (prior to the event) by completing the online application.

    A $50.00 late fee will be charged to any permit submitted less than the required application submission time frames.  The payment of the late fee does NOT guarantee that a permit can or will be approved in time for the event

    All permit fees MUST BE PAID within ten (10) days of application submission. If payment is not received within the ten (10) days, your event date will be CANCELED and made available for other reservation requests.

  • General Information

    If you are having an event that requires City of York involvement, but is not held on City property, please contact our office immediately to discuss your event (717-854-1587 – 8 am to 5 pm, Monday through Friday).

     

    To apply for a park reservation or special event permit, please complete the application and submit for review and City approval.

    The permit application is detailed and will ask several questions so that we can best meet the needs of your event.

    Several event type options are available to select to assist with defining your event.  Please review the options carefully to see what best “fits” with your event.

    Event type options are as follows:

    • Ceremony (Description: Wedding, Recognition, Dedication)
    • Picnic/Celebration/Reunion (Description: Birthday Party, Family/School/ Reunion, Graduation, Bridal/Baby Shower, Reception)
    • Festival/Concert (Description: Large event that involves security, food vendors, merchandise vendors, music, entertainment, activities, public invited to attend).
    • School Activity/Event (Description: Year-End Party, Homecoming, Field Trip, Picnic)
    • Organization/Community Event (Description: Public invited for the purpose of celebrating and sharing common interests and goals such as Health Fairs, National Night Out, First Friday)
    • Block Party (Description: Neighborhood event with street closures.  A block party cannot be held in a City Park.)
    • Run (Description: Competitive, Non-competitive racing, marathons, 5K, 10K)
    • Parade (Description: Public procession, celebrating a special day with marching bands, floats, individual marchers)
    • Sports Program/Tournament/Event (Description: Organized sporting event featuring team competition, games, held one day or over the course of several days.)
    • Commercial Restaurant (Description: Licensed established business, serving food and beverages to the public.)

     

    If your event requires street closures.  Please make note of the following:

    • Barricade Placement – Barricades are dropped and placed at the intersection as requested on the permit between 7 am & 3:30 pm prior to your event. For weekend events, barricades will be dropped and placed on Friday, between 7 am & 3:30 pm.  If a Holiday falls on a Friday, barricades will be dropped and placed the day before.

    We kindly ask that you clean the area after your event.  Applicants will be billed for excessive clean-up.

    If you are having a Block Party, please notify your neighbors of the event in a timely manner.

    LIABILITY INSURANCE
    When requesting use of the Reid Menzer Skateboard Park -OR- if inflatables will be a part of the event, applicant must provide proof of liability insurance in the amount of $1,000,000 naming the City of York as an additional insured for day of the event.  The permit will not be released until the document is provided.

    CANCELLATION POLICY
    Cancellations must be made in writing 14 days prior to the event date. The approved copy of the permit (if it has been issued) must be returned to Parks & Recreation Office before a refund will be processed.  A $6.00 administrative fee will be deducted from your refund.  All event cancellation requests that are not received within the 14 days (prior to the event date) are subject to a 50% administrative fee to be deducted from your refund.  Events cancelled by the City of York will be refunded in full.  Refunds will not be issued due to inclement weather.  ALL events are held at rain or shine at the applicant’s discretion.

  • Permit Fee Schedule

    PERMIT FEE SCHEDULE

    All permit fees MUST BE PAID within ten (10) days of application submittal.  If payment is not received within the ten (10) days, your event date will be CANCELED and made available for other reservation requests .

    PAYMENT METHODS:

    1. Check (made payable to the City of York)
    2. Money Order (made payable to the City of York)
    3. Credit Card (must be made in person with valid PA ID, no phone credit card payments accepted)
    4. NO CASH – Check, Money Order or Credit Card ONLY

    Late Fee: $50.00 (charged to any permit submitted less than 30 days in advance of event)

    The basic permit fee applies to all city parks with exception of Farquhar Park Pavilion, Lincoln Park, Farquhar Park Band Shell and Parades.Basic Permit Fees:   

    City Resident – $70.00 / day      

    Non-City Resident – $130.00 / day

    Farquhar Park Pavilion Permit Fees:          

    City Resident           

    Up to 25 people                    $ 45.00 / day

    25 to 50 people                     $ 70.00 / day

    50 to 100 people                  $ 95.00 / day

    More than 100                      $120.00 / day

    Non-City Resident

    Up to 25 people                    $ 70.00 / day

    25 to 50 people                     $130.00 / day

    50 to 100 people                  $175.00 / day

    More than 100                      $225.00 / day

    Lincoln Park Permit Fees: (Lincoln Park has maximum capacity of 50)

    City Resident           

    Up to 25 people                    $ 45.00 / day

    25 to 50 people                     $ 70.00 / day

    Non-City Resident

    Up to 25 people                    $ 70.00 / day

    25 to 50 people                     $125.00 / day

    Farquhar Park Band Shell Permit Fee:

    City Resident

    $ 95.00 / day                            

    Non-City Resident

    $175.00 /day

    Parade Permit Fee:           

    City Resident/Non-Resident – $130.00 / day

    A Pennsylvania State Permit is required if the parade is on a state route. The application can be obtained by going to www.dot.state.pa.us Penn Dot application for Special Event Permit. It is the responsibility of the applicant to complete this form and submit the application to us when complete.

    Commercial Restaurant Permit: $250.00 / day 

    STREET CLOSINGS / BARRICADES:

    There will be an additional flat rate charged for all barricades needed for the street closure.

    Barricade Fee: $40.00 (flat rate)

    EXCEPTIONS:
    Parade, Run, or ANY EVENT located in Continental Square with Street Closings/Barricades: $110.00

    NO PARKING SIGNS:

    Parking Meters – To reserve a meter, it is $13.60 per meter per day.

    Non-Metered areas will require No Parking Signs at $1.00 each. The signs for No Parking must be purchased “in person” at City Hall, 101 South George Street, Finance Dept., 1st Floor. Fee is payable separate from the permit fee and is not included in permit fee total. Signs must be posted 24 hours before the event for enforcement.

    SECURITY/FIREWORKS:

    Additional fees may apply as determined by the York City Police Dept. AND the York City Fire Dept. If the option is selected for security or fireworks, additional information will appear on the application in regards to the event needs.

  • ARTICLE 741 Park Conduct & Additional Rules

    If you would like to view Article 741, click the link below:

    CLICK HERE TO READ THE ENTIRE Article 741 “Park Conduct”

    ARTICLE 741 – PARK CONDUCT

    (c) Permit Requirements

    (1) General. No person shall, without a permit:

    A. Conduct a public assembly, parade, picnic, or other event involving more than twenty-five individuals;

    C. Conduct an exhibit, music or dramatic performance, fair, circus, concert, play, radio or television broadcast, other than a news transmission involving more than twenty-five individuals;

    D. Exhibit or display any motion picture, television program, light or laser light display, or similar event involving more than twenty-five individuals;

    ADDITIONAL RULES:

    1. Proof of liability insurance may be required for some events.
    2. No public address system is allowed without permission.
    3. All trash must be picked up after your event and be placed in the trash barrels. If this is not done, you will be billed for the time it takes to clean the area.
    4. Alcoholic beverages and illegal drugs are strictly prohibited on all city parks and public property.
    5. Band Shell – NO DECORATIONS OF ANY KIND ARE ALLOWED TO BE TAPED, STAPLED, TACKED, GLUED OR ATTACHED IN ANY WAY.
    6. By Executive Order of the Mayor, if individuals or gathering of individuals create noise that results in the police and/or City receiving two separate and independent noise complaints, they shall be in violation of the Park rules and engaged in disorderly conduct. Parks and Recreation staff and/or the police shall have the right to shutdown/disburse the activity responsible for the noise complaints. Failure of the individual(s) or gathering responsible for the noise to cease making noise and/or leave the park when requested to do so shall be deemed disorderly conduct and a violation of the park conduct ordinance.
    Applicant agrees to faithfully observe and comply with the conditions, regulations and provisions prescribed herein and by the ordinances of the City of York, the laws of the Commonwealth of Pennsylvania and the United States of America.  Applicant shall ensure that all guests, vendors, concessionaires and exhibitors comply with the conditions, regulations and provisions prescribed herein and by the ordinances of the City of York, the laws of the Commonwealth of Pennsylvania and the United States of America.
    Special Event Permits shall not be assigned or transferred.  No rain dates.   If a rain date is needed, a separate application for the rain date must be submitted, fees will apply.
    Applicant agrees to indemnify and hold the City of York harmless from any liability to any person resulting from any property damage or personal injury occurring in connection with the event caused by the applicant or the sponsoring organization, its officers, employees or any person under its control.

     

    PAYMENT METHODS:

    1. Check (made payable to the City of York)
    2. Money Order (made payable to the City of York)
    3. Credit Card (must be made in person with valid PA ID, no phone credit card payments accepted)
    4. NO CASH – Check, Money Order or Credit Card ONLY
  • Health License

    If serving food a permit may be required. Upon checking the food option on the permit, additional information will appear on the application in regards to a health license.

    Fees are as follows:

    $35 for any non-licensed with the City vendor $20 for any licensed with the city vendor that is off-site
    Contact: Health & Sanitation Officer Tamika L. Rascoe Permits, Planning, & Zoning Dept. 717-845-2124 trascoe@yorkcity.org

Application Starts Here

PARK RESERVATIONS FOR 2020 WILL BEGIN ON JANUARY 1, 2020.

**BEFORE you begin to complete the application, have you READ the following sections:
Permit Submission Deadlines (To make sure you are within the time frame for approval.)
General Information – Event Type Options (To make sure you are selecting the best option describing your event.)

To begin, enter the name of your event in the first box.
As information is entered additional questions will appear.  Please complete all items that apply to your permit needs.  List full details of your event.  After your permit is submitted, adding information to your permit will cause a delay in the permit approval process.

Fees will be calculated immediately upon completion of the application (see the bottom of application for amount due).

Upon submission of your application, you will receive an e-mail notification indicating that your request for a permit has been received by the City of York. Also included in the notification, will be detailed payment information. If approved, your permit will be sent to you via e-mail.  Questions CALL 717-854-1587.

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